Minutes
Page last updated on Wednesday, April 21, 2010
HELD ON 16th MARCH 2010 AT THE CHURCH ROOMS COLBURY
Present:
Councillors S. Arnold (in the Chair), D. Bryant, M. Coaker, P. Frost, C Hubbard,
K. Kershaw, P. Sopowski and A. Sturgess.
In Attendance:
Parish Clerk L. Griggs, County Councillor K Mans, District Councillor D. Tipp and 9 members of the public.
Apologies had been received from District Cllr Puttock
The Chairman welcomed everyone to the meeting and in particular Councillor Keith Mans who was attending his first meeting with us as our County Councillor.
DISCLOSURE OF INTEREST IN AN AGENDA ITEM
The Chairman reminded Councillors that if there was any item on the agenda which would warrant a Councillor submitting a Form C. they should do so now. None were produced. The Chairman also reminded Councillors that if any item arose during Public Participation which warranted a Form C they should declare it immediately.
MINUTES
The minutes of the last Meeting, which had previously been circulated to all Councillors, were approved unanimously and signed by the Chairman.
PUBLIC PARTICIPATION
The Chairman said there is no police report this month but I should inform you that the Police Surgery will in future be held on the third Wednesday in the month from the Police Van parked in The Welcome Store Car Park between the hours of 1pm and 2 pm. There would be no further Surgeries in the Church Rooms.
HIGHWAYS MATTERS
a) Street name plates.
The Clerk reported that the name plates had been installed.
b) Dragons Teeth in Foxhills
The Chairman reported that because of the weather the dragons’ teeth to be erected in Foxhills will now be left until April/May of this year. This was confirmed by HCC and agreed by Cllr Kershaw, myself and the Residents Association of Foxhills
c) Flooding Issues
Cllr Coaker reported that Southern Water were sending two engineers to try to push the matter to a proper conclusion.
RECREATION GROUND
a) Cllr Bryant reported that the park was drying out and he had been arranging for the necessary work to be carried out prior to the Timberline Installation. He was concerned about the top bar on the swings which was still moving and was now wearing the lower part of the bracket. The Clerk was asked to write to Wicksteed.
b) The Chairman advised that the public meeting organised by the Friends of the Park would be held in the Church Rooms on 13th April at 7.30pm. She added the Parish Council is delighted to learn that Councillor Coaker had been asked to be Chairman of the FOP and he had accepted.
c) Timberline project. The Clerk advised that the installation would take place on 26th April. The Chairman said that recalling the problems with the proposed fitness trail it was felt appropriate to take the plan for play equipment to the residents who opposed the plan put forward by the community group. They reported that they have no problems with the work proposed by the council.
d) The Chairman proposed that a new metal Notice Board be installed in the Recreation Ground to replace the damaged wooden one. Cllr Bryant reminded the meeting that he had been asked to see if the original maker of the previous notice board would repair it and he would have to check on progress. After discussion it was agreed that if repair was not practical a new metal board should be installed.
The Chairman asked District Cllr Tipp if the funds mentioned by District Cllr Puttock at the last meeting could be used to pay either for the repair or a new board. He undertook to discuss this with Cllr Puttock. County Cllr Mans said he also had modest funds which the Council could call on for such projects.
PLANNING
Cllr Sopowski gave a report on planning activities since the last meeting.
The Chairman said that when the appeal regarding 84 Lyndhurst Road was heard only one resident would be allowed to speak by the NPA but if that person had a crowd sitting behind them it would show the Inspector that there was considerable support for the objections. The Council would of course speak opposing the appeal.
She also said she he had received a worrying telephone call from a resident in Ash Road, as they had received a letter from Forman Homes asking to purchase part of their gardens. Similarly with 124 Lyndhurst Road. It would obviously involve St. Anthony’s which is on the corner of Ash Road and Lyndhurst Road.
St. Anthony’s is owned by NFDC. After contacting the District Councillor handling the sale of St. Anthony’s she was told that it was not up for auction until May and NFDC had no knowledge of the letters from Forman Homes. She went on to say that the building needs to be demolished and another building built on the same footprint. NFDC need to use the proceeds for new buildings.
ACCOUNTS
On a proposal by Cllr Bryant seconded by Cllr Hubbard the accounts paid since the last meeting were approved.
REPORTS FROM REPRESENTATIVES ON OTHER BODIES
Cllr Kershaw had attended the Community Action Group meeting which would be reported later.
Cllr Sturgess attended a meeting on the 2010 Village Fete, which she would comment on later.
Cllr Arnold attended the following:
18th February – Meeting with NPA and NFDC to consider the future of NFALC. An invitation will be sent shortly inviting all Councillors to the launch of the new NFALC.
22nd February – Executive of NFALC to discuss the options given by NPA and NFDC
4th March – Meeting of the Fete committee.
15th March – Meeting with the committee for the WW1 and WW2 book for the village
District Cllr Puttock said the Community Grant Scheme was still available.
CORRESPONDENCE
The list of correspondence had been circulated and items were available for anyone to see. The Clerk said that NFDC were no longer distributing hard copies of documents but making them available on the web site to save costs.
COMMUNITY PLAN
Cllr Kershaw reported that the Action Plan had been updated and a protocol established for adding and removing actions. The group had been advised by Penny Verlander that funds were available for projects and a proposal had been quickly prepared but when it was submitted to Ms Verlander she advised that no funds were available.
VILLAGE FETE
Cllr Sturgess reported that a successful meeting had been held of the Committee Members and all had agreed to take on the tasks allocated to them. She had made good progress on getting stallholders and everything was progressing well.
VILLAGE DESIGN AND CHARACTER APPRAISAL
The Chairman reported that paperwork on this matter had now been received from the National Park and, as Cllrs Hubbard and Frost have shown a great interest in this item, with the Councils agreement she would like to ask them both to take it forward. That was agreed.
OTHER ITEMS WHICH THE CHAIRMAN DEEMS IMPORTANT
The letter from HCC regarding possible provision and siting of Salt/Grit Bins was discussed.
Bearing in mind it could be several years before another severely cold winter was experienced it was suggested it would be more economical to use Grab Bags which could be held by HCC to be filled and delivered to the proposed sites in villages if severely cold weather was forecast.
The Clerk was asked to write to HCC accordingly while discussions took place on which sites should be nominated. Notices would also be placed in the Newsletter and Notice Boards inviting residents to propose suitable sites for bins/bags.
ITEMS FOR DISCUSSION AT THE NEXT MEETING
Cllr Kershaw has asked for three items from the Parish Plan to be on the Agenda for April. Those being
- Disabled/loading bays
- Open Park land
- Speed Limit in Foxhills.
There being no further business the Chairman closed the meeting at 8.30 pm
Signed
S. R. Arnold - Chairman
Dated 20th April 2010
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